IIT Kanpur PhD and MTech Thesis template 2022
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GUIDELINES FOR THESIS PREPARATION - IIT Kanpur
1 GUIDELINES FOR THESIS PREPARATION INDIAN INSTITUTE OF TECHNOLOGY Kanpur 2 GUIDELINES FOR THESIS PREPARATION 1. INTRODUCTION Purpose This document, herein after referred to as the THESIS Guide, lists the general and specific requirements governing THESIS PREPARATION including GUIDELINES for structuring the contents. For style, structure and presentation of the THESIS , students may refer to additional style manuals or reference guides (some of which are listed below) and to the published literature in their respective field of study. Style Manuals or Reference Guides i. Michaelson, How to Write & Publish Engineering Papers and Reports. 3rd ed. Phoenix: Oryx Press, 1990. ii. Turner, Technical Report Writing. 2nd ed. San Francisco: Rinehart Press, 1971. iii. Turk, C.
2. 1 Preparation of Manuscript and Copies 2. 1 . 1 The thesis needs to be prepared using a standard text processing software and must be printed in black text (color for images, if necessary) using a laser printer or letter quality printer in standard typeface (Times New Roman or Sans Serif font). 2. 1 .2 The thesis must be printed or photocopied on ...
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Transcription of GUIDELINES FOR THESIS PREPARATION - IIT Kanpur
1 1 GUIDELINES FOR THESIS PREPARATION INDIAN INSTITUTE OF TECHNOLOGY Kanpur 2 GUIDELINES FOR THESIS PREPARATION 1. INTRODUCTION Purpose This document, herein after referred to as the THESIS Guide, lists the general and specific requirements governing THESIS PREPARATION including GUIDELINES for structuring the contents. For style, structure and presentation of the THESIS , students may refer to additional style manuals or reference guides (some of which are listed below) and to the published literature in their respective field of study. Style Manuals or Reference Guides i. Michaelson, How to Write & Publish Engineering Papers and Reports. 3rd ed. Phoenix: Oryx Press, 1990. ii. Turner, Technical Report Writing. 2nd ed. San Francisco: Rinehart Press, 1971. iii. Turk, C.
2 And Krikman, J. Effective writing: Improving Scientific, Technical and Business Communication. 2nd ed. London: E & FN Spon, 1989. iv. Campbell, , Ballou, and Slade, C. Form and Style: Theses, Reports, Term Papers. 4th ed. Boston: Houghton Mifflin Co., 1974. v. MLA Style Manual and Guide to Scholarly Publishing. 3rd ed. New York: Modern Language Association, 2008. vi. Sternberg, D. How to Complete and Survive a Doctoral Dissertation. New York: St. Martin s Press, 1981. vii. Day, and Gastel, B. How to Write and Publish a Scientific Paper. Westport: Greenwood Press, 2006. viii. Booth, , Colomb, and Williams, The Craft of Research. Chicago: The University of Chicago Press, 2003. ix. Publication Manual of the American Psychological Association. 6th ed. Washington, DC: APA, 2009. THESIS Submission To have the THESIS examined, the number of THESIS copies to be submitted to the Dean of Academic Affairs should correspond to (a) the number of examiners (including THESIS supervisors) for an degree student, and (b) the number of THESIS supervisors plus five copies for a degree student.
3 Besides various existing requirements for THESIS submission such as submission of a list of examiners, additional copies of synopsis/abstract, and payment of THESIS examination fees (for only), students and their THESIS supervisors should ensure that the GUIDELINES have been adhered to. While submitting the THESIS , every student is required to provide the Dean of Academic Affairs a signed checklist in the following format. 3 Statement of THESIS PREPARATION 1. THESIS title: .. 2. Degree for which the THESIS is submitted: .. 3 THESIS Guide was referred to for preparing the THESIS . 4. Specifications regarding THESIS format have been closely followed. 5. The contents of the THESIS have been organized based on the GUIDELINES . 6. The THESIS has been prepared without resorting to plagiarism. 7. All sources used have been cited appropriately.
4 8 The THESIS has not been submitted elsewhere for a degree. (Signature of the student) Name: Roll No.: Department/IDP: 4 2. SPECIFICATIONS FOR THESIS FORMAT PREPARATION of Manuscript and Copies The THESIS needs to be prepared using a standard text processing software and must be printed in black text (color for images, if necessary) using a laser printer or letter quality printer in standard typeface (Times New Roman or Sans Serif font). The THESIS must be printed or photocopied on both sides of white paper. All copies of THESIS pages must be clear, sharp and even, with uniform size and uniformly spaced characters, lines and margins on every page of good quality white paper of 75 gsm or more. THESIS should be free from typographical errors. Size and Margins A4 is the recommended THESIS size. The top, bottom and right side margins should be 25 mm, whereas the left side margin should be 35 mm for both textual and non-textual ( , figures, tables) pages.
5 Content should not extend beyond the bottom margin except for completing a footnote, last line of chapter/subdivision, or figure/table caption. A sub-head at the bottom of the page should have at least two full lines of content below it. If the sub-head is too short to allow this, it should begin on the next page. All tables and figures should conform to the same requirements as text. Color may be used for figures. If tables and figures are large, they may be reduced to the standard size (provided the reduced area is not less than 50% of the original) and /or folded just once to flush with the THESIS margin (if the page size does not exceed 250x360 mm). Students may choose to submit printed THESIS copies either in the standard size (as in ) or in a book format that is roughly half of A4. If the book format is adopted for submission, it should be ensured that all textual and illustrative material is distinct and legible.
6 Students should also submit the THESIS in soft form (PDF) for storage and archival. Page Numbering Beginning with the first page of the text in the THESIS (chapter 1), all pages should be numbered consecutively and consistently in Arabic numerals through the appendices. Page numbers prior to Chapter 1 should be in lower case Roman numerals. The title page is considered to be page (i) but the number is not printed. All page numbers should be placed without punctuation in the upper right hand corner, 12 mm from the top edge and with the last digit even with the right hand margin. 5 Multi-Volume THESIS A THESIS may be in two or more volumes, if required. The volume separation should come at the end(s) of major division(s). The preliminary pages prior to Chapter 1 are contained only in Volume I, except the title page. Line Spacing The general text of the manuscript should be in double spacing (3 lines per inch).
7 Long tables, quotations, footnotes, multi-line captions and bibliographic entries (references) should be in single spacing (6 lines per inch), with text size in 11 points. Tables, Figures and Equations All tables (tabulated data) and figures (charts, graphs, maps, images, diagrams, etc.) should be prepared, wherever possible, on the same paper used to type the text and conform to the specifications outlined earlier. They should be inserted as close to the textual reference as possible. Tables, figures and equations should be numbered sequentially either throughout the THESIS or chapter-wise using Arabic numerals. They are referred to in the body of the text capitalizing the first letter of the word and number, as for instance, Table 17, Figure 24, Equation (33), or Table , Figure , Equation ( ), etc. If tables and figures are of only half a page or less, they may appear on the same page as text but separated above and below by triple line spacing.
8 Font size for text should be the same as for the general text. Good quality Line Drawings/figures must be drawn using standard software that provides vector rather than bit-map graphics. Figures must be scalable. Images, Photographs, etc. must be scanned in resolution exceeding 200dpi with 256 grayscales for the monochrome images and 24 bit per pixel for the color images. Binding The student should submit the copies of the THESIS in fully bound form (soft cover) for and a partially bound form (coiled wire binding, clamping, or filing) for , respectively. Once the THESIS is accepted, it is the student s responsibility to get it properly bound before depositing the required number of copies with the Kelkar Library and the Department concerned. The front cover of the bound copy should be the same as the title page of the THESIS .
9 The front cover should have printing on the side to include the author s name, abbreviated THESIS title (optional), degree, department, and the year. 6 3. GUIDELINES FOR STRUCTURING CONTENTS Sequence of Contents The following sequence for the THESIS organization should be followed: (i) Preliminaries Title Page ) As per the format given Certificate ) at the end of the THESIS Abstract/Synopsis ) Guide Acknowledgement and/ or Dedication (where included) Table of Contents List of Figures, Tables, Illustrations, Symbols, etc (wherever applicable) (ii) Text of THESIS Introduction The body of the THESIS , summary and conclusions (iii) Reference Material List of References, Bibliography (where included) (iv) Appendices where included (v) Index where included All the headings are centered (without punctuation) 25mm down the top edge of the page.
10 The subsequent type-setting begins four spaces below the heading. Preliminaries Synopsis/Abstract An M Tech. THESIS should contain an abstract not exceeding 300 words (about one page), and a THESIS should contain an abstract/synopsis not exceeding 1000 words (about four pages) in double spacing. students shall also separately submit 6 copies of the synopsis/abstract for transmission to various examiners. Further, every student (M. Tech. or Ph. D.) should submit 2 copies of brief abstract not exceeding 250 words (one page) for record keeping in the Kelkar Library. A synopsis/abstract shall be printed in double space with the heading SYNOPSIS/ABSTRACT in uppercase followed by certain preliminary information and the text. For textual matter, refer to the suggested format which is placed at the end of the THESIS Guide.
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UoM – IIT Kanpur Guidelines
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A. ELIGIBILITY CRITERIA AND HOW TO APPLY:
A1. for all candidates:.
- Students must satisfy the entry requirements for PhD at both IIT Kanpur and the University of Melbourne.
- Students need to apply independently to each institution. First, they must get admitted and enrolled at the Home Institution and then apply for DDP at the Home and Partner Institutions within the first year of enrolment (candidature) at Home Institution. Application can be made anytime during the year.
- The Partner Institution will consider the application only for those students who have been approved by the Home Institution for DDP. An additional DDP form will need to be completed as part of this process. This form will outline the agreed specific arrangements for each student’s Dual PhD (e.g. dates of location at each institution, names of supervisors, coursework, scholarship arrangements etc.).
- Students are required to attach (a) a letter of support from the appropriate Dean (International Relations/ Research Training) of the Home Institution, and (b) a letter of support from the Home Institution supervisor(s) and the Partner Institute supervisor(s) with their application to the Partner Institution.
A2. For IIT Kanpur Candidates:
- The student must be admitted into the PhD programme at IIT Kanpur.
- The student must have a GPA of 8.5/10 or above from a Bachelor’s or Master’s degree conducted at one of the participating institutions: IIT Kanpur, IIT Kharagpur or IIT Madras. Those students with GPA less than 8.5/10 in Bachelor’s or Master’s degree conducted at one of the participating institutions, must secure a minimum GPA of 8.5 in the first year of their PhD program in order to be eligible..
- Students who do not have Bachelor’s/Master’s degree from a participating Institution, must secure a minimum GPA of 8.5 in the first year of their PhD program in order to be eligible.
- The student must be admitted as a PhD student at UoM.
- The students must have a GPA of 8.5/10 or above from their Bachelor’s or Master’s degree.
A3. For UoM Candidates:
B: selection process, b1: for iit kanpur candidates:.
- The student will be enrolled in a PhD program at IIT Kanpur with an appropriate scholarship from IIT Kgp.
- The student will be required to successfully complete the required coursework and comprehensive examination within 12 months of enrolment in PhD at IIT Kanpur.
- If successful, the student will receive a PhD offer from UoM under DDP. For students who (a) obtained their Bachelor’s and Master’s degree from an institution other than one of the participating IITs, or (b) obtained their Bachelor’s or Master’s or both degrees from one of the participating IITs but had GPA less than 8.5 in all such degrees, the offer will be conditional on achieving a minimum GPA 8.5 in the coursework in their first year of PhD at IIT Kanpur.
B2: For Melbourne Candidates
- The student will receive PhD candidature and stipend + fee remission offers from UoM.
- The student will be required to successfully complete the required coursework and deliver the confirmation seminar within 12 months of commencement (enrolment) of PhD at UoM.
- If successful, the student will receive DDP offer from IIT Kanpur.
C: Candidature and Scholarship
C1: for all candidates.
- On enrolment for PhD at Home Institution, an Advisory Panel / DSC will be formed as per rules of the Home Institution. Upon successful enrolment in DDP, supervisor(s) and two more Academics from the Partner Institution will be inducted into the Advisory Panel/DAC. The Panel will meet at least twice in a year (online mode) to assess the student’s progress.
- Students will be required to furnish six-monthly progress reports to both institutions via the Advisory Panel. Students will receive a local stipend scholarship from the institution at which they are physically located during their candidature. The Home Institution may choose to suspend the stipend during the absence.
- Travel support if any will be awarded according to rules of the Home Institution. Tuition and other fees payable during stay at the Partner Institution will be waived by the Partner Institution.
- DDP Students must spend at least 12 months at each Institution.
C2: For IIT Kanpur Candidates:
- The student will follow the rules of IIT Kanpur regarding the coursework. There will be no additional coursework requirement at UoM.
- The student will complete the comprehensive examination within 12 months of enrolment into PhD program of IIT Kanpur.
- The student will spend 12-24 months at UoM depending on the project requirements as determined by the Advisory Committee in consultation with the supervisors from each institution. The maximum duration of UoM stipend for IIT Kanpur candidates will be 2 years.
- The student will need to deliver a confirmation seminar within 12 months of commencing at UoM. Registration seminar of IIT Kanpur will be considered equivalent to confirmation seminar at UoM provided concerned faculty of UoM participate through video conferencing. Internal progress reports will be generated to assess student’s standing.
- The enrolment (commencement) date at UoM will be the date when the student enrols at UoM after accepting the offer of DDP.
- Visits to UoM will take place with due approval from IIT Kanpur. When not resident at UoM, the student will be on approved Study Away from UoM.
C3: For Melbourne Candidates
- The student will follow the rules of UoM regarding any coursework. There will be no additional coursework requirement at IIT Kanpur.
- The student will complete a confirmation seminar within 12 months of commencing at UoM.
- The student will spend 12-24 months at IIT Kanpur depending on the project requirements as determined in consultation with the supervisors from each institution. The maximum duration of IIT Kanpur scholarship for UoM candidates will be 2 years.
- The student will need to deliver a registration seminar within 12 months of enrolment at IIT Kanpur. If the confirmation seminar at UoM is held after the student enrols at IIT Kanpur under DDP, and is attended by concerned IIT Kanpur faculty members by video conferencing, it will be considered equivalent to the registration seminar at IIT Kanpur. Otherwise, the student will need to deliver a registration seminar during his/her stay at IIT Kanpur. Internal progress reports will be generated to assess student’s standing.
- The enrolment (commencement) date at IIT Kanpur will be the date when the student enrols at IIT Kanpur after accepting the offer of DDP.
- When not resident at UoM and visiting IIT Kanpur, the student will be on approved Study Away.
D: Thesis submission and examination
D1: for all candidates.
- The student must meet the examination requirements of both institutions to be awarded the DDP, including any Oral Examination requirements.
- The student will submit identical copies of the thesis written in English to both institutions.
- The thesis will be examined by at least two external examiners.
- be independent of both institutions
- be of good international standing in the research topic of the thesis
- be qualified to at least PhD level or have equivalent research experience
- have previous experience as a supervisor or examiner of a PhD
- be from different institutions.
- have had a formal association with either institution within the past five years and/or during the examination, including employment at the institution in teaching and/or research as either a full-time, part-time or sessional staff member, or in an honorary capacity
- are a supervisor or advisory committee member of the candidate under examination.
- have had direct involvement with the thesis through reading drafts or discussing the research
- have directly collaborated in work with the student and/or with the student’s supervisors in the last 5 years
- have a real or perceived conflict of interest with the student, the supervisors or the institutions of a personal, professional or commercial nature
- The thesis and relevant forms will be sent to the examiners by each partner institution. The examiners will return two sets of forms; one to each institution. Each institution will pay the examiners in line with their rules and regulations.
- The student will resubmit the revised thesis, if necessary, on the basis of examiners comments in consultation with both the supervisors and with the combined approval of the Chair of Examiners at both institutions.
- In case of grossly conflicting recommendation by the two external examiners, the relevant Deans of the two Institutions will discuss on the future course of action which may include sending it to a third jointly appointed external examiner.
- If successful, the student will receive two separate degree certificates each of which will acknowledge the joint nature of the degree and will include the name of the partner institution.
D2: For IIT Kanpur Candidates:
- Student must give a ‘Synopsis Seminar’ when the thesis is complete. This will be considered equivalent to the ‘Completion Seminar’ of UoM. Concerned faculty from the Partner Institution will participate by video conferencing. If accepted by DSC, the thesis will be sent out for review by external examiners.
- The thesis examination will be initiated by IIT Kanpur and the initial contact and invitations to examiners will be sent by IIT Kanpur.
- The student will undergo an oral examination in line with IIT Kanpur requirements. Relevant faculty from the Partner Institution will participate by video conferencing.
D3: For Melbourne Candidates
- The student must give a ‘Completion Seminar’, when the thesis is complete. This will be considered equivalent to the ‘Synopsis Seminar’ of IIT Kanpur. Relevant faculty from the Partner Institution will participate by video conferencing. If accepted by DAC, the thesis will be sent out for review by external examiners.
- The thesis examination will be initiated by UoM and the initial contact and invitations to examiners will be sent by UoM.
- The student will undergo an oral examination at IIT Kanpur in line with IIT Kanpur requirements. This is to ensure that the student meets the usual requirements of both institutions to be awarded a Joint PhD. Relevant faculty from UoM will participate by video conferencing.
- The terms Enrolment, Commencement, Candidature have been used inter-changeably
- Advisory Panel, Dissertation Advisory committee (DAC), Doctoral Scrutiny Committee (DSC) have been used interchangeably
- ‘Scholarship’ and ‘Stipend’ have been used interchangeably.
- IIT Kanpur Candidates: students whose Home institution is IIT Kanpur
- UoM Candidates: students whose Home institution is University of Melbourne
- Participating Institution/IIT means IIT Kanpur or IIT Kharagpur or IIT Madras (as the case may be)
- IIT K means IIT Kanpur
- DDP means Dual Doctoral Program between IIT Kanpur and University of Melbourne
If you have questions about the joint PhD program or the application process, contact us.
First published on 22 March 2022.
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